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Kelsey & Matt's Tasks:

Phase 3 Reconciliation  

New tasks :) Due 5/10

• Update your wedding website with travel and destination information, if you haven't already.

• Discuss ceremony personalization / preferences with your officiant and select any ceremony readings.

• Schedule stylist trial session.

• Begin writing your own vows, if desired. Here are some examples if electing for the traditional route.

• Review ceremony details and decide on the ceremony standing order for wedding party attendants, processional and recessional order and reserved seating.

• Select favors and determine favor packaging/presentation and placement at the reception. Need to order matchboxes

• Research and book advance activities for the honeymoon as needed.

• Shop for your wedding shower outfit.

• Shop for your rehearsal dinner outfit.

• Shop for honeymoon outfits.

• Discuss any pre-wedding gatherings, such as shower or celebration party for Kelsey with your Partner 1's Guests of Honor.

• Plan a luncheon or cocktails to thank your Partner 1's Guests of Honor for their help and support.

• Confirm that your insurance policy covers engagement rings, wedding bands and gifts.

NEW TASKS Due 5/27

• Finalize the ceremony song list (prelude, processional, recessional and postlude) and share it with your ceremony musician/band or DJ.

• Finalize the reception song list (cake cutting, first dance, father/daughter dance, bouquet toss, last dance, etc.) and share it with your reception DJ or band.

• Purchase gifts and cards for your Partner 1's Guests of Honor.

• Purchase gifts and cards for your Partner 2's Guest of Honor.

• Purchase gifts for parents to thank them for their support, if desired.

• Arrange for welcome baskets or gifts for out of town guests.

• Track RSVPs as they arrive.

• Purchase guest book or alternative and guest book pens.

• Purchase something to hold gift cards, such as a card box, basket or other.

• Designate greeters to welcome guests at the receiving/welcome table and assist guests as needed.

• Reconfirm all honeymoon plans and reservations.

• Have your first attire or suit fitting.

• Purchase a wedding gift and card for Matt.

• Give the wedding celebration party guest list to your Partner 2's Guest of Honor.

• Purchase a wedding gift and card for Kelsey.

• Create a photo shot list for any group and family photos that can be later be shared with your photographer. Your photographer will likely have a questionnaire sent to you about this time to input your photo preferences and shot list.

• Send thank you notes for any gifts received at your wedding shower.

• Record gifts and send thank you notes as wedding gifts arrive.

• Make arrangements for an emcee and any speakers (toasts, etc.) for the reception.

• We allot 5 minutes per toast so work with your friends on their timing. It’s okay if they are longer or shorter but having 12 minute speeches from back to back friends can really impact a timeline.

• If you are providing any of your own beverages (post ceremony champ), assign designated person to take home any leftovers.

• For Kelsey get your hair cut, if desired.

• Have a trial session with your hair stylist and makeup artist.

• Adjust your Dipsy order for your head count.

• Prepare marriage license application and required paperwork. This will vary based on what county you get married in.

• Finalize your ceremony programs.

• Finish writing your vows.

• Designate ushers for the ceremony if desired.

• Confirm witnesses for the marriage license, if required.

• Obtain a marriage license.

• Purchase favors and packaging.

• Adjust and finalize the floral order pending final guest count.

• Decide what to do with centerpieces at the end of the reception. 

• Follow up with guests who have not responded past the RSVP deadline.

• Begin seating plan for the reception.

• Designate someone to look after your home and the world best big boy doggo ;) , as needed, while you are away.

• Have your second attire or suit fitting.

• Ask wedding salon or attire designer how to handle common spills and stains such as wine, food, lipstick/makeup, etc.

• Break in wedding shoes by wearing them around the house.

• Share important wedding and rehearsal information with Kelsey's Guests of Honor including timeline, directions, duties, etc. The Wedding Weekend Itinerary will help in communicating these details to your wedding party.

• Assign any wedding duties / responsibilities to Kelsey's Guests of Honor as needed.

• Share important wedding and rehearsal information with your Matt's Guest of Honor including timeline, directions, duties, etc. The Wedding Weekend Itinerary will help in communicating these details to your wedding party.

• Assign any wedding duties / responsibilities to Matt's Guest of Honor as needed.

• Designate a trusted person to be responsible for gift cards and gifts at the end of the wedding night.

• Finalize the dinner and drink menu.

• Send out rehearsal dinner invitations.

• Finalize, order and print reception stationery (ceremony program, menus, table cards, escort cards, place cards, etc.).

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Payments Due:

Sarlas $1375 Final Payment   Due 4/17/23

Rachelle Wheeling $ 2,437.50 Final Payment  Due   6/10/23

City Hall $13,342.46 Final Payment Due  6/10/23

Rare beauty $1845.20  Final Payment Due 6/10/23

Transpo $1500 cash day of 

Butter & Vine - TBD

Hitched -TBD

Beverly's Tasks:

UPDATE budget tracker add in video and all payment info from hired vendors  Due 5/15

Attend Hitched show on 5/26

• Have a final site walk through. Nudged Amanda at City Hall 5/13

• Confirm all final payment amounts with your vendors.

• Update your layout based on your final guest count.

• Update and finalize equipment order based on final guest count and reconfirm setup and breakdown schedule.

• Confirm final guest count for guest transportation and reconfirm schedule and pick up location details with all transportation providers.

Reminder: Kelsey & Matteo are independently booking with photographer,

videographer, stationer/calligrapher, baker, transportation providers, room blocks, and officiant.